Privacy Policy

This privacy policy applies to the processing of personal data by:
BSS Holland B.V. 
Koekoeksweg 6, 8084GM ’t Harde
KvK: 34310311
Email: contact@bssholland.com
Website: www.bsswebshop.com
(Hereinafter referred to as “we” or “us”)

We sell products via our webshop to business customers in the EU. We process personal data in accordance with the General Data Protection Regulation (GDPR) and applicable laws.

1. Personal Data We Process

We only process personal data you provide to us, such as:

  • Name and contact details (name, phone number, email)
  • Company details (name, registration number, VAT number, address)
  • Payment data
  • IP address, browser data, cookie preferences

2. Purposes and Legal Grounds

  • Order processing and account administration (contract performance – Art. 6(1)(b) GDPR)
  • Payments and fraud prevention (contract performance – Art. 6(1)(b); legitimate interests – Art. 6(1)(f))
  • Customer communications about orders, invoices and service notices (contract performance – Art. 6(1)(b))
  • Legal and tax compliance (legal obligation – Art. 6(1)(c))
  • Website operation, security and analytics (legitimate interests – Art. 6(1)(f))
  • Marketing to business contacts where permitted (legitimate interests – Art. 6(1)(f)) with the ability to opt out at any time
  • Non‑essential cookies (consent – Art. 6(1)(a)); you can withdraw consent via the cookie banner/settings

3. Retention Period

We retain personal data no longer than necessary for the stated purposes or as required by law. For tax and accounting purposes, data is retained for 7 years.

4. Sharing with Third Parties

We only share data with third parties when necessary for:

  • Fulfilling our contract (e.g., logistics, payment providers)
  • Complying with legal obligations
  • Hosting our webshop and IT infrastructure
  • Engaging marketing services

All relevant third parties have signed data processing agreements as required under the GDPR.

5. International Data Transfers

We only transfer data outside the EEA when necessary (e.g., use of tools by Google or Meta), and only if appropriate safeguards are in place (e.g., EU‑U.S. Data Privacy Framework or standard contractual clauses).

6. Cookies

We use cookies on our website. Upon your first visit, a cookie banner will inform you and request your preferences. For more details, please refer to our Cookie Policy.

7. Data Security

We implement appropriate technical and organisational measures to protect your data, such as:

  • SSL encryption
  • Secure storage
  • Access controls

8. Your Rights

You have the following rights under the GDPR:

  • Right of access
  • Right to rectification
  • Right to erasure (subject to legal retention)
  • Right to restrict processing
  • Right to data portability
  • Right to object
  • Right to withdraw consent

To exercise your rights, email us at contact@bsswebshop.com. We will respond within 30 days.

9. Complaints

If you have concerns about how we handle your data, please contact us.
You also have the right to file a complaint with the Dutch Data Protection Authority: www.autoriteitpersoonsgegevens.nl.

10. Changes

We reserve the right to update this privacy policy. The most recent version will always be available on our website.
Last updated: July 12, 2025